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Night at the Boomusicals 2024

TERMS & CONDITIONS

IMPORTANT INFORMATION AND DATES


THIS DOCUMENT IS IMPORTANT AND MUST BE READ THROUGHLY AS IT CONTAINS INFORMATION REGARDING PERFORMANCES, REHEARSALS, TIMINGS AND VENUE BUT ALSO TO THE CARE AND SUPERVISION OF YOUR CHILD/CHILDREN.


All students attending our independent Boom Arts classes (Kenley Memorial Hall, Tatsfield Village Hall, Sanderstead Methodist Church and Shirley Harris Benson) together with selected afterschool clubs at St. Johns CofE, will be invited to perform in 'A Night at the Boomusicals' on Saturday 1st June 2024.


Show dance terms are always very exciting as it gives the students a break from syllabus and exam work, with a chance to learn more dance sequences to a high standard. We are sure the children will find the experience of performing on stage with costumes, props, lighting and an audience - exhilarating!


It is IMPERATIVE that students attend all classes and rehearsals in order to endorse our health and safety procedures and maintain a consistent quality of performance. Please also be aware of the impact any students that wish to discontinue a routine will have on the rest of the performance as this will inevitably mean routines will need to be changed or students could be left without a partner.


Please note that there will be no classes on the day of the show, these will be made up on daytime rehearsals within the theatre.


PLEASE BE AWARE WHEN YOU SIGN UP THAT YOU ARE FULLY COMMITTED TO ATTEND ALL CLASSES AND REHEARSALS – WHICH ARE MANDATORY.


Show times:

The show will run on Saturday, 1ST JUNE 2024

  • Performance 6pm (roughly 2/2.5hrs)

    • All Tots and Lower Junior classes, Junior and Upper Junior/Senior classes.

Technical rehearsal also on 1st June - please see below for designated time slots for your child.



Important diary dates:

For instruction and show purposes, children will be split into colour teams for ease:

TOTS = RED TEAM ~ LOWER JUNIORS = BLUE TEAM

JUNIORS = GREEN TEAM ~ UPPER JUNIORS = ORANGE TEAM

SELECTED AFTER SCHOOL CLUBS = PINK TEAM


Saturday 11th May - Friday 17th May:

Time

Venue

Notes

During individual classes

Independent venues

Costumes will be distributed to students. If any costumes are lost or damaged, a fee of £30 will be charged. STRICTLY NO EATING IN COSTUMES.


Children should bring their own suit bag holder (long length) and a clear shoe box sized plastic box to store their accessories in.


BOTH NEED TO BE CLEARLY LABELLED WITH CHILD’S FULL NAME. ALL COSTUMES & ACCESSORIES BOX TO BE BROUGHT TO DRESS REHEARSHAL ON SATURDAY 25TH JUNE AND SHOW 1ST JUNE.


Saturday May 11th and 18th - Show rehearsal Upper Juniors/seniors:

Time

Venue

Notes

11TH AND 18TH MAY

UPPER JUNIORS, SENIORS AND BREAK DANCE CLASSES

10 – 2PM

Shirley Benson Harris Academy

West Way

Croydon

CR0 8RQ

Parking available on site

REHEARSAL (NO COSTUMES)

Remember to bring a snack and water – no fizzy drinks, nuts or yoghurt


Saturday 25th May - Dress run at Shirley Harris Benson:

Time

Venue

Notes

SATURDAY 25TH MAY DRESS RUN

TOTS 9 - 11AM


LOWER JUNIORS 9AM - 12PM JUNIORS, UPPER JUNIORS, SENIORS, AFTER SCHOOL CLUBS

10AM – 3PM

Shirley Benson Harris Academy

West Way

Croydon

CR0 8RQ

Parking available on site


Note that rehearsals may overrun and all students will be signed in and out but theatre policy states that all students must be dismissed together, so please bear with us.


PARENTS ARE NOT ALLOWED IN THE REHEARSALS OR BACKSTAGE UNDER ANY CIRCUMSTANCE. ONLY BOOM ARTS STAFF AND QUALIFIED CHAPERONES.


DRESS & TECHNICAL REHEARSAL

(BRING COSTUMES & ACCESSORIES BOX)

all students to come in Boom Arts uniform, clearly labelled with name.


Tots & Lower Juniors - Remember to bring clear named box, costumes, a snack and water – no fizzy drinks, nuts or yoghurt


Juniors, Upper Juniors and Seniors - Remember to bring clear named box, costumes, a packed lunch and water – no fizzy drinks, nuts or yoghurt.


Please be mindful that children will be around costumes when eating their lunch so suitable options please, with minimal mess.


Saturday 1st June 2024 - SHOW DAY & Technical Run:

Time

Venue

Notes

TECHNICAL REHEARSAL AT THE THEATRE TOTS 9 - 11AM LOWER JUNIORS 9AM - 12PM SELECTED AFTER SCHOOL CLUBS 12 - 3PM JUNIORS, UPPER JUNIORS, SENIORS 10AM – 3PM

 

CHILDREN TO BE BACK TO THE VENUE BY:

4.30PM - TOTS & LOWER JUNIORS 4pm - JUNIORS, UPPER JUNIORS, SENIORS

 

EVENING

SHOW TIME

6 – 8/8.30pm TOTS PICKED UP AT INTERVAL


Millenium Theatre

Woldingham Girls school

See Important Notes regarding parking.


Please note that the show may overrun and all students will be signed in and out but theatre policy states that all students must be dismissed together, so please bear with us.


PARENTS ARE NOT ALLOWED IN THE THEATRE OR BACK STAGE UNDER ANY CIRCUMSTANCE. ONLY STAFF AND QUALIFIED CHAPERONES.

SHOW DAY & TECHNICAL REHEARSAL

(BRING COSTUMES & ACCESSORIES BOX)

Tots – Please ensure children have something to eat BEFORE arriving and remember to bring a snack and water – no fizzy drinks, nuts or yoghurt

COSTUMES ARE TO BE LEFT AT THE THEATRE AFTER SHOW


Children must get changed before leaving the theatre. Show 6pm: All TOTS will be collected by their parent/guardian at a designated location in the foyer/changing room OF THEATRE during the interval after the first half of the show. Toddlers can then join their parents in the theatre to watch the second half of the performance while seated on their parents' laps.


Important Information and Notes:

Topic

Notes

DROP OFF & PICK UP

Parents will need to escort their children to the theatre entrance where the children will be signed in. Children will then be taken to their designated chaperone, who will escort them to their allocated groups and changing rooms.

ONLY BOOM ARTS LICENSED CHAPERONES WILL BE ALLOWED BACKSTAGE AND IN DRESSING ROOMS AT ANY TIME.

INTERVAL

Tots only to be collected - they can sit on a parent's or guardian's lap for the second half of the show. Lower Juniors to remain backstage under supervision.


Parents, guardians, friends or family will not be allowed contact with Lower Junior, Junior, Upper Junior or After School Club students during the interval, in accordance with safeguarding policies. Thank you for your understanding and cooperation. Chaperones will supervise children at all times, including break times.

PARKING

Please make sure you leave sufficient time to park down nearby side roads and escort your child to the theatre on time.

SHOW PHOTOGRAPHS

Show photographs will be taken during the dress rehearsal by a professional photographer and can be purchased on Show Day or ordered online. Details to follow. Costs start from £7.00.

SHOW DVDs

The performance on Show Day will be recorded by the “Film Your Show“ Production Team.


DVDs will be available to purchase for £20 - order now using our online form.

These can be pre-ordered from March 2024.

COSTUME HIRE

There is a costume hire fee of £15 per dance (with a cap of 3 classes - if student does more than 3, no extra charge). Costumes are a huge part of the showcase and we do our upmost to ensure they are affordable, so in most cases, Boom Arts subsidise the cost of these costumes. Children need to be fitted prior to the show and costumes cannot be ordered until payment is received. DEADLINE 1ST FEBRUARY 2024.

FOOTWEAR

Street dance/other classes: Black trainers

Disco freestyle: Jazz shoes

Ballet: Ballet shoes

Please ensure all shoes are labelled with child’s name.

TIGHTS / SOCKS / UNDERWEAR

Details of what children need to wear will arrive with their costume. Where possible flesh coloured underwear, ballet tights (ballet), flesh coloured tights (disco) and black socks are recommended for all students.

Please ensure items are labelled with child’s name.

OWN CLOTHING

It would be helpful if children wore loose fitting, basic clothing for ease of getting changed.

Please ensure own clothing labelled with child’s name. We cannot be responsible for any lost clothing so please ensure they are put in a clear box.

HAIR

Girls: hair tied back in a neat low bun with hair grips and hairspray.

Boys: hair slicked back and off face.

MAKE UP

Children should supply their own makeup and hair brush/comb. These are for their sole use.

Please ensure items are labelled with child’s name and in a clear bag.

JEWELLERY

Children are not to wear any jewellery, especially earrings, on the day of the show please, for health and safety as it is very dangerous when changing fast out of costumes. They will be asked to remove any items, if worn on the day (it will then be their responsibility to keep these safe).

LABELLING

As well as ensuring your child’s suit carrier and accessories box is labelled, please ensure their personal belongings, clothing and footwear are also clearly labelled in order to avoid any losses.

CHAPERONES

All licensed chaperones will be provided by Boom Arts Academy. They will be fully vetted, insured and trained in safeguarding. In most cases our chaperones will be known by the children. We are very grateful for any volunteer chaperone/parents to help on the show day and rehearsals.

ADVERTISING / MESSAGES

In order to raise funds for the show for props, lighting and costumes, there is an opportunity for local businesses to advertise in our show programme, for a small fee.


There is also opportunity for parents, guardians, friends and family to leave a special message for the children performing in our programme. This is totally optional and the fee is £5.


For business promotions, prices start from £15 depending on size of advert. All costs go towards the Show.


Use our online form to contact us with your requirements.


THE DEADLINE FOR RECEIVING CONTENT IS 4th April 2024

PROGRAMMES

Programmes can be purchased on the Show Day for £4.

MERCHANDISE

An optional keepsake 'A Night at the Boomusicals 2024' memory show t-shirt will be available to purchase from March 2024 - the design commemorates the performance. These cost £20 and can be worn in class or on the show day, when not in costume.


Use our online order form to place your order.

ALLERGIES & MEDICATION

If your child has any medication, EPI pens or inhalers, please put these in a secure, clear container marked with child’s full name and instructions.

Please also ensure you inform your child’s designated chaperone that your child has medication and email enquiriesboom@hotmail.com.

WE HAVE STUDENTS WHO HAVE SEVERE ALLERGIES SO PLEASE ENSURE NO NUTS OR YOGHURT IS SENT WITH YOUR CHILD. Thank you for your cooperation.

SHOW TICKETS

Tickets will be available to purchase from March 2024 via Eventbrite - Links will be sent to parents on the release date.

Tickets will be sold on a first come, first served basis, so please ensure you allow plenty of time to book your tickets.

There is no limit to the number of tickets that can be purchased so please encourage friends and family to attend and support your child.


All ticket Prices £22.00 (including booking fee). Tickets are non-refundable.


Tots students can sit on a parent's or guardian's lap for the second half of the show. During the interval they will be required to be picked up at the changing room doors.

BEHAVIOUR

Both students and staff work very hard to make the show special, rewarding and pleasurable for our audience and the performers. We recognise the importance of positive and effective behaviour management strategies in promoting children’s welfare, learning and enjoyment.


In the event of unacceptable behaviour during rehearsals, a child may be excluded at the discretion of the teacher if they are jeopardising the safety or enjoyment of others.


We should all be treated with respect and consideration and will not tolerate rude, offensive or aggressive remarks and behaviour.


We welcome your support in ensuring your child is aware of the health & safety rules of the venue and complies with the rules. Parents, we conduct rehearsals with the aim of adhering to our time expectations. However, there may be instances where the rehearsals extend, and we appreciate your utmost support in such situations.

MOBILE PHONES

We request that children do not bring their mobiles phones except for Upper Juniors/Seniors. Boom Arts will not be held responsible for any loss or breakages of personal belongings. If mobile phones are required, they must be turned off during the show and only used to liaise for collection at the end of the performance.

POCKET MONEY

We request that children do not bring any money with them as there will be no opportunity to purchase goods until after the show.

SHOW UPDATES

We will endeavour to keep you regularly updated either via our Website, email or SMS so please check these regularly, especially during the run up to the show.

WHEELCHAIR ACCESS

The Theatre has wheelchair access and special seating arrangements. Please inform the booking office when ordering your tickets.


Summary of potential show expenses:

ITEM

COST

Show fee to all students - covers rehearsals/teacher fee and hall hire

£10

Advertising/personal message in programme (not compulsory)

From £5

Show ticket

£22 each inclusive of booking fee

Costume hire

£15 per dance

Show photographs

From £7

Show DVD or USB stick (not compulsory)

£20 each

Show programme (not compulsory)

£4 each

'A Night at the Boomusicals 2024' Memory Show T-shirt (not compulsory)

£20 each

We have tried to address any queries that may arise in relation to the show but please do not hesitate to contact enquiriesboom@hotmail.com if you require any further clarification.


We would like to thank you in advance for your support, patience and cooperation in making this show possible. We are very excited to finally have the opportunity to present our showcase – A Night at the Boomusicals!


Please remember to provide your agreement and consent for the child to participate in the show using our online consent form.

DEADLINE FOR SUBMITTING THIS IS 1st FEBRUARY:


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